The student restrictions screen allows you to place a hold or restriction on a student/student’s account. Restriction Codes can be added to the system by using the Restriction Code form found under “Forms”. Before registering students into a course or handing out a transcript, the staffer should first check to see if the student has any restrictions or holds on his/her account. In order to see if a student has a hold or a restriction, visit the SPRO screen and search for the student by entering the student’s id or name. When the student appears in your search results, you should see a Restriction link under the Actions tab (see figure 1).
In order to add a restriction, you need to click the add button (see figure 2-6). Initially, when adding a student restriction, the restriction list will only populate with codes that are connected to the department for which the staff person is a member. If a restriction should restrict a student from registering, you need to add a 99 severity (see figure 2-2 or 3-2).
Removing a Restriction
In order to remove a restriction, you *only* need to add an end date. For historical purposes, you should not remove anything from the restriction. Once an end date is set, the restriction becomes null and void.
There are five possible fields to fill out when adding a student restriction:
- Restriction – Type of restriction to add
- Severity – How severe is this restriction. The highest is a 99, which means registration restriction.
- Start Date – The date the restriction should start to be in effect.
- End Date – The date the restriction ended or will end.
- Comment – Informational comments regarding the restriction or any conversations that a person may have had with the student.
When adding a restriction, it is important to add a comment, so that other staff members can have a better understanding as to why the student has a restriction or hold on his/her account. When you’ve added your comment, make a line break and click the “Insert Timestamp” button (see figure 3-6). This will insert the current timestamp as well as the name of the staff person entering the comment. This field also allows staff members to add other comments and timestamps if necessary.
Types of Restrictions
There are several types of restrictions you can add to your system. Such as registration restrictions, advising restrictions, student account restrictions, parking restrictions, etc. The only internal severity code recognized by the system is a “99” which is a registration restriction. A “99” severity is the highest. Your institution should create a severity policy and publish it so that staff members are aware of the different severity levels and how to appropriately apply them.