Course Section

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Course sections are created from active courses. Course sections can only be created by person’s who have permission. You can set proper permissions where schedulers can create course sections but only finance can activate them once course fees have been added.

In keeping with the course format, course sections are built using the following format TermCode-SubjectCode-CourseNumber-SectionNumber.

add-course-section

  1. Section – Enter the section number (i.e. 01, 02, 03).
  2. Term – Choose the term for which this section will be offered.
  3. Start and End Date – When you choose a term, the term start and end dates will auto-populate in this fields. This will help the person who is creating the course section so that the start and end dates fall between the start and end dates of the semester/term. You should not need to change the dates that are auto-populated
  4. Department – This will auto-populate the department based on the course. If the department is different from the course, the course creator should update the course first before creating a course section from it. Otherwise, when running reports, there may be discrepancies.
  5. Credits – This is pulled from the course. Variable credit courses are currently not supported.
  6. CEU’s – Continuing Education Units are currently not supported.
  7. Course Level – This is also pulled from the course. If the course level is different, it will need to be changed on the course first because the course sec code is built using the course number which also reflects the course level.
  8. Academic Level – Pulled from the course. If the level is different from what is shown, it should be changed on the course.
  9. Short Title – The short title is pulled from the course and appears on the transcript.
  10. Location – Choose the location for where this course will be offered. If all of your courses are offered on campus, then choose the Home location code if it was setup by your system administrator.
  11. Status – The only status available for creating course sections is pending, unless you have permission to set sections to active.
  12. Status Date – The date the course section was added.
  13. Approval Person – The person who is authorized to create course sections.
  14. Approval Date – The date that the course section was added to the system.

Creating a New Course Section

If a person has the proper permissions they can create course sections from a course. Navigate to the course screen (CRSE), search for the course and click the blue arrow next to the course you want to create a section of. See the screenshot below.

create-course-sec

 

Last Modified: May 25, 2015 @ 10:16 PM

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  • Teja Majety
    Moderator
    • Topics: 12
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    Hi,

    Can we just change the “term” after the course-section is finished, I mean after the course-section(class) is finished and students get their grades.

    The section will just be their, so instead of creating the new section for the course every semester or year. Can’t the term be changed and the course-section can be continued or clone as new?

    I can see changing the “Term” for a “course-section” resets all the booking info and stuff and that’s actually good, so can’t the term be changed instead of creating a new section every time?

    If yes what’s the proper way to change it?

    Joshua Parker
    Keymaster
    • Topics: 4
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    I’m a bit confused by the question. You want to change/update a term on an existing course section that has been completed and is connected to students, student terms, student acad credits, transcripts, in which everything is based on unique terms?

    Teja Majety
    Moderator
    • Topics: 12
    • Replies: 204
    • Total Posts: 216

    Theoritically yes, but it sounded like it’s not a good thing.

    I am just trying out few things, the only reason is to make the process easy. I mean there are some courses which run like 10 or more times yearly with 1or2 differnet types of classes(part-time,seasonal etc), so finally we end up with 20 or 30 course-sections for a single course.

    So just want to try reusing a course-section once it’s finished, it may be helpful in some cases.

    Now i can see it’s really not a good idea!!

     

    Teja Majety
    Moderator
    • Topics: 12
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    This reply has been marked as private.
    Joshua Parker
    Keymaster
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    I am not sure I understand the question. Are you saying when you choose a term, you have 40-50 sections in one term?

    Teja Majety
    Moderator
    • Topics: 12
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    Yes, because if there are 10 courses and each has a like at least 5 or 6 modules/classes each that could make around 50 or 60 and if you take online learning, part time and some courses run across some places outside.

    I mean the list can go big just for one term and these would be like 3to4 month courses so you can say these kinds of courses would be running 2to3 times in a year, we have 3 terms/year.

    So that could make a huge list for a just single term, and when someone wants to enrol a student to a single course section that could make them difficult just to remember what is what.

    I am just thinking different ways to make it easy for admissions, a search filter is a kind of basic but if there is something like filter/category which can further filter down all the course-sections just like the term, may be department/subject, I am not sure just a thought.

    • This reply was modified 4 years, 5 months ago by  Teja Majety.
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    Joshua Parker
    Keymaster
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    So, you are suggesting to get rid of the term and make the course section searchable/filterable? Wouldn’t that make it more accident prone if admissions chooses the wrong section because someone wasn’t paying attention to the term?

    So, if we do select Term -> select Subject/Department -> select Section, this would mean that admissions would need to know what subject/department each of the course sections are connected to. I don’t think that would be feasible for all institutions.

    Or do select term -> search Section instead of scrolling through the list. I think this option is what you are after. However, this was tested when the current feature was added/updated. The problem is that the term and section list doesn’t exist really in the code. It is being created when needed.

    I know this is a problem especially with growing terms, but a perfect solution hasn’t been discovered yet.

    Teja Majety
    Moderator
    • Topics: 12
    • Replies: 204
    • Total Posts: 216

    No, the term is important here, we can’t take that out. As you mentioned it could make more accident prone.

    Or do select term -> search Section instead of scrolling through the list. I think this option is what you are after. However, this was tested when the current feature was added/updated. The problem is that the term and section list doesn’t exist really in the code. It is being created when needed. yup this is what I am looking for kind of search in course section drop down.

    I too tried changing the class in code from “form-control” to selectpicker form-control” but that disabled the list.

    Joshua Parker
    Keymaster
    • Topics: 4
    • Replies: 638
    • Total Posts: 642

    I too tried changing the class in code from “form-control” to selectpicker form-control” but that disabled the list.

    Exactly!

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